Timeline & Governance Tools
Vision and standards are only as strong as the discipline used to deliver them on time.
Master Production Timeline
A single, phased timeline governs every workstream from 180 days out to gala close, with named owners, dependencies and review gates at every milestone.
RACI Responsibility Matrix
| Workstream | Creative Director | Production Lead | Marketing | Commercial Lead |
|---|---|---|---|---|
| Brand & Visual Identity | A | C | R | I |
| Venue & Production Build | C | A | R | I |
| Sponsor Experience | A | I | C | R |
| Content & Social | A | I | R | C |
| Awards & Gala Production | A | C | R | I |
| Budget & Commercials | I | R | C | A |
R, Responsible · A, Accountable · C, Consulted · I, Informed
Approval Workflows
Every creative asset moves through a single path: concept → Creative Director review → stakeholder sign-off → production. No asset skips the Creative Director gate.
Pre-Event Rehearsals
Full technical and gala rehearsal 48 hours before doors open, with stand-in talent for every staged reveal moment.
Installation Checklists
Each asset category in the Register (Part XVI) carries its own install checklist, verified by the relevant team lead during Setup Week.
Live Event Command Structure
Creative Director, Production Director and Hospitality Lead form the live command triangle, with a single shared channel for real-time decisions.
Post-Event Reporting Templates
A standard executive report format, KPI Dashboard, sponsor outcomes, content performance and Lessons Learned, issued within two weeks of event close.
- Critical Success Factor
- Every workstream owner can name their RACI role for any major decision without checking the document.
- Key Risk
- Approval workflow is bypassed under deadline pressure, breaking brand consistency.
- Mitigation
- No supplier payment is released against an asset that has not passed the Creative Director approval gate.
- Executive Approval
- RACI matrix confirmed with all department heads before the 90-day Design milestone.
- Creative Director Sign-Off
- Command structure and rehearsal schedule confirmed with the Production Director 14 days out.